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Give your financial processes a passing grade with Emburse
Higher education software solutions
Give your financial processes a passing grade with Emburse
Save time and money on your institution’s expense and invoice workflows.
Institutions around the world choose Emburse solutions
Emburse's expense solutions
Open platform for integration of travel and card program data
Emburse enables the flexibility to choose the Travel Management Company and travel technology platform that provides the right options for your institution and have that data flow seamlessly. Our flexibility extends to the ability to integrate all of your card programs in one place, whether it’s a travel card, a p-card, a one card, you now have a single solution for attaching the back up and routing for approval.
Travel and expense management for athletics, group travel, and other university functionalities
Emburse offers unique “guest traveller” functionality for expenses associated with individuals not employed by the university. This includes the ability to create special compliance rules for group travel and NCAA regulations, as well as functionality that allows staff members to create and submit expense reports on behalf of another.
Funding sources
Emburse functionalities include the ability to split expenses among multiple cost centers and/or grants, as well as automated expense allocation that pre-populate the correct account choices, without the need to memorise account or fund codes. Also comes with the ability to utilise extensive per diem functionality, along with handling myriad custom configurations. As well as conditional compliance and approval routing rules depending on the funding source.
Budget control
Emburse allows trip pre-approval allows visibility into expenses before they happen. Budgets can be encumbered based on pre-authorised amounts and then liquidated once the actual expenses are incurred. Business rules can automatically check remaining budgets during both the pre-authorisation and expense reporting processes
“”We saved over 40,000 hours per fiscal year that we used to spend processing expense reports and P-card transactions. The paper we saved annually equates to about $8,100, so I guess you could say we got rid of the elephant in the room!
Lorrie Black
Sr. Business Analyst
University of New Mexico
Emburse Solutions
Get products that fit your needs
Travel & Expense
Emburse Professional
- Streamline reconciliation and reduce reimbursement times
- Automatically enforce compliance with built-in policy controls
- Gain company-wide visibility into spend
Emburse Enterprise
- Global expense management
- Fast, fluid, mobile interface
- Business rules engine ensures spend compliance
- Smooth implementations and expert support
Go
- Truly traveler-centric software that leads to higher value for travellers and travel managers
- Fully customisable. Fully branded.
- Integrate all your suppliers into one single platform
- Utilise behavioral data to understand the needs of your roadwarriors.
Reshop
- Monitor existing hotel and air reservations for lower rates or fares
- Automatically rebook the reservation to deliver savings
- Results are instantly available in a series of online dashboards
- Access to both GDS and non-GDS fare and rate content
- Currently processing bookings across 180 different countries
Benchmark
- Compare your air and hotel discounts to others just like you
- Analyse your contracted rates down to the hotel property or air route level
- Evaluate individual suppliers based on how often they apply the correct corporate discounts
- Single out agreements that aren’t providing value and easily replace them with alternatives
- Machine learning tools show you how much more you could save by adjusting different dimensions of your hotel or air program
Audit
- Automated travel auditing that works 24/7 to spot and resolve issues with booked rates, availability and supplier agreements
- Push communications let individuals or suppliers know a discrepancy has been spotted and tells them how to resolve the issue without the need for you to step in
- Checks every reservation to make sure travellers are staying in policy, booking with trusted suppliers and at the correct rate or fare class. And if they’re not, our Smart Share Shift technology will move travellers as needed
- If the price drops pre-trip, we’ll automatically rebook your travellers’ reservations and give the savings back to you
Book
- Automated policy compliance and pre-trip approvals
- Integrates with any established TMC
- Lowest logical fares for flexibility and cost-savings
- Send bookings to Emburse Reshop automatically for price assurance
- Track employee carbon emissions to minimize environmental impact
- Easily track and apply unused tickets for instant savings
- Automate receipt capture to boost compliance with expense policies
- Identify T&E trends and negotiate better rates with flexible reporting
Talk to us about your needs and we'll help you find the best solutions.
contact usFeatures that help higher education innovate
Handling complex expense and invoice processes shouldn’t reduce your ability to support your institution’s growth. Let our solutions help you adapt to any change with greater visibility and control.
Pre-approve every expense
Take control of spending before it happens with pre-approvals and custom budgets.
Work from anywhere
Mobile-first technology lets your team work on campus or around the globe.
Tie spend to funding
Connect and split any transaction to specific funding centers or grants for effortless reporting.
Enhance compliance
Smart controls ensure compliance with company policies and government regulations.
Simplify workflows
Eliminate the busy work around routing expenses and invoices for approval.
Actionable analytics
Make insightful, strategic business decisions based on precise data instead of intuition.
Elevate travel
Improve the booking experience for teams, professors, and external ‘guest travellers’
Intuitive usability
Approachable, award-winning product designs drive widespread user adoption
What our clients have to say
“Our Emburse expense solution makes submitting expense reports not only easy, but fun; and it allows us to reimburse travelers more than twice as fast!
”
Isaac Salameh
Finance Systems at Centennial College of Applied Arts and Technology
“The built-in reminders, warnings, and violations cemented my trust in our Emburse expense solution. All of the frustrations in driving compliance by manual methods were virtually eliminated; I no longer have to be concerned that a business rule will be bypassed, forgotten, or broken because I trust the system to drive compliance automatically.
”
Rhonda Caton
Director of Procurement, Travel Services at University of Arkansas - Fort Smith
“We wanted to streamline our spend management and expense auditing processes within one central platform. Emburse Audit made this possible by seamlessly integrating with our existing Emburse expense solution.
”
Regina Beatty
Director at Accounts Payable
“The solution has brought a new level of accountability and audit that was not possible before with manual processing. We are able to track noncompliance of purchasing rules and have eliminated the possibility of fraud to such a low amount that it has won the approval of the state travel auditors.
”
Marie Frank
Assistant Vice President at University of Louisiana at Lafayette
“We are so happy to stop wasting paper. Our employees like to be able to take a picture and go. Creating and processing pre-approvals and expense reports is so much easier and more efficient.
”
Daffie Garris
VP, Admin Services at Randolph Community College
You may already be familiar with Ellucian as the largest enterprise resource planning (ERP) provider to universities and colleges. But did you know that Emburse powers Ellucian’s travel and expense functionality? And because our solution is delivered as Software as a Service, you can be assured that Emburse won’t place an undue burden on your institution’s IT department.
Ethos Connected
Ellucian Ethos is the higher education framework connecting people, processes and applications across the institution to power coordinated programs designed for student success. Ethos is built upon an open data model that unifies data, APIs and integrations that connect a community of applications and analytics and workflow which enable universities to make informed and coordinated decisions. Together, Emburse and Ellucian enable institutions to gain insights from data for improved decision-making.
Automate the entire travel expense pre-approval, submission, approval, reimbursement process
Submit expenses and receipts from any mobile device for faster reimbursement
See spending trends with analytics and reporting dashboards
“”Emburse helped us take the product and make it do things unique to a higher education environment. This level of customization on top of the easy-to-use interface have been well-received as we dump our beloved (and inefficient/irksome) paper processes.
Carrie Meyer
Admin Manager
University of Minnesota
Put our expertise to work
Regardless of your institution’s challenges, we have tailored solutions to help. Let our friendly experts be your guide.