Expense report software
Revolutionize your expense report automation
Let’s face it, manual expense reporting keeps your organization stuck in inefficient workflows. Our automated expense reporting solutions eliminate inefficiencies like lost receipts, delayed reimbursements, and policy violations—saving time and reducing risks while cutting unnecessary costs and administrative overhead.
About emburse
Smart expense report automation that works for you
Modern businesses need efficient expense management software. Our travel and expense solutions reduce administrative hassles, cut errors, and ensure airtight compliance, empowering businesses of all sizes to manage expenses with confidence and ease.
Emburse Enterprise
Software that empowers large organizations needing global capabilities and highly configurable workflows to:
- Gain visibility into expenses, empowering smarter spending decisions and better financial control.
- Save valuable time by eliminating manual data entry with Optical Character Recognition (OCR) technology and minimizing error-related delays.
- Cut costs through automated policy enforcement and streamlined approval workflows that keep spending in check.
Emburse Professional
Software that enables mid-sized companies needing configurable spend controls and an intuitive experience:
- Simplify expense reporting with automated receipt data extraction, letting employees focus on value-adding activities.
- Stay agile by approving expenses anytime, anywhere, with configurable workflows tailored to your organization’s needs.
- Ensure compliance and avoid unnecessary costs by flagging duplicates, errors, and violations before they become an issue.
Features
Why leading companies choose expense report innovation
Innovative expense management software means less time spent on repetitive tasks and more time focusing on what matters. Employee expense report automation simplifies workflows to help employee spending and finance teams work more efficiently while keeping a clear view of business spending.
Automation
Simplifies expense submissions, approvals, and reimbursements by eliminating manual tasks.
Receipt scanning
Converts paper and digital expense receipts into organized records using OCR technology.
Integration capabilities
Empower smarter business spending by seamlessly connecting your current tools and travel systems for a unified workflow.
Policy violation flags
Automatically identifies and flags any out-of-policy expense type for immediate review.
Spend authorization and control functionality
Provides real-time insights and controls to help businesses manage budgets effectively.
Customer success stories
Customer success
Dealer Tire achieved 100% compliance and saved AP 40 hours per month
Buddle Findlay expedited expense processing by 75% and saved AP 24 hours per week
PERIKIN reduced time spent processing expenses and invoices by 75%
Benefits
Real business results
Our expense report software delivers measurable benefits that can drive efficiency and financial control across your organization.
Automating employee expense report submissions, approved expenses, and expense reimbursement time significantly reduces the time employees and finance teams spend on manual processes.
Streamlined workflows and better oversight help identify and eliminate unnecessary expenses, reducing administrative overhead and overall business spending.
Automated checks ensure that expense policies are consistently followed, minimizing errors and safeguarding against compliance risks.
Real-time insights into spending patterns enable better decision-making, empowering businesses with effective budget management.
productivity
Elevating employee experiences with expense management automation
By making the expense reporting process simple and stress-free for your employees, you can free your team from manual work so they can focus on higher-value tasks.
Enable your team to submit employee expenses quickly, with minimal effort, and without navigating complex systems.
Automated workflows streamline the approval process, ensuring employees receive reimbursements more quickly and efficiently.
By eliminating manual data entry and the need for paper receipts, employees can focus on their work instead of worrying about monthly expense reports, reducing unnecessary stress and administrative burden.
scalability
Innovation to future-proof your organization
When selecting a travel expense reporting solution, consider your company size, integration needs, and specific policy requirements. Choosing a system that integrates seamlessly with your existing tools—including accounting software, HR, travel platforms, and more—ensures a smooth workflow and greater efficiency.
As your organization grows, our travel expense solutions can be easily configured to manage evolving spending patterns, spending limits, practices, and policies. Solutions that can scale with your growth ensure that finance teams can maintain oversight and control, efficiently managing user allowances, and tracking expenses no matter the size of your organization.
implementation
Seamless implementation and adoption
We ensure a seamless transition to expense report automation by providing:
Access a seasoned team with proven implementation strategies and deep industry knowledge.
Benefit from best-practice guidance, expert configuration assistance, and thorough onboarding and launch support.
Equip your team with customized training to foster system adoption across departments.
Leverage tools designed to simplify user support and encourage widespread adoption.
Empower your organization to embrace the system fully and realize its benefits immediately
Vita Plus, a manufacturing company, faced challenges manually processing over 250 expense reports monthly. Their initial shift to a web-based system proved ineffective as its complexity hindered user adoption.
Utilizing expense automation, Vita Plus:
- Streamlined T&E processes
- Increased visibility for accurate reconciliation
- Improved the employee experience with faster expense reimbursement times
- Reduced costs by 50% to achieve operational efficiency and savings
- Gained a user-friendly system that transformed their expense report practices
FAQs
Frequently asked questions
An expense report is a detailed document that tracks business-related expenses incurred by an employee, such as travel, meals, and office supplies. It is typically submitted for reimbursement or to ensure proper accounting and compliance with company policies.
Expense reports are usually prepared by employees who incur business related expenses. These reports are submitted to their managers or the finance department for review, approval, and reimbursement.
An expense summary report consolidates multiple expense reports into a single document, providing an overview of total spending during a specific period. It is often used by managers and finance teams to monitor budget management and spending trends.
An expense report should include employee details, a description of expenses (type, amount, date), vendor information, the purpose of the business expense, supporting documentation, like expense receipts or invoices, and provide information on the purpose of each expense claim.
Expense reports are typically submitted through an expense management system, a designated app, or manually via email or forms, depending on the company’s process. Ensure all required information and receipts are included before submission.
A common expense type can include travel, meals, lodging, office supplies, and mileage. The types of expenses allowed depend on company policies, so it’s essential to review the guidelines before submitting a expense report.
If your report is rejected, review the feedback provided by the approver. Correct any errors, provide missing information or receipts, and resubmit the report. If unclear, contact your finance team for further clarification.
Yes, tips and gratuities are often reimbursable if they fall within company policy. Be sure to record the tip amount on receipts and check your company’s expense policy for allowable limits.
Reimbursement timelines vary by company, but most reimbursements are processed within one to two weeks of approval. Automated expense management systems often expedite this process.
A expense report template is a pre-formatted tool, often in spreadsheets or digital form, designed to help employees and businesses record and categorize expenses efficiently. They ensure consistency and accuracy in reporting.
Get a personalized demo
Improve cost savings for your organizations expense reports with our travel and expense solutions today. See how our expense report app can help your organization gain complete visibility into spend and better control of expenses.