University of New Mexico saved 35,000 hours and 800,000 sheets of paper annually

Challenge

Before Emburse, The University of New Mexico (UNM) managed expenses and invoices manually. The paper-dependent system required multiple steps and could take up to two weeks for expenses and invoices to be processed and paid. Finance transported documents across campus for signature physically, then manually filed them for the audit. Seeking to eliminate tedious tasks and empower users with a more intuitive solution, UNM implemented Emburse.

Emburse Solution

UNM streamlined expense and invoice workflows in Emburse, eliminating manual work and increasing visibility. Electronic routing rules and PCard integrations automatically enforced compliance, which cut processing steps in half. As a result, UNM reduced reimbursement time by 75%, saved 800,000 sheets of paper (equivalent to 96 trees), and recovered 35,000 hours of expense processing annually.

Result

UNM simplified expense management, improved visibility, and gained efficiency. They were selected as an Emburse Champion Awards winner due to their incredible achievements, including:

• Saved 35,000 hours annually
• Cut processing steps in half
• Sped reimbursement by 75%
• Reduced carbon footprint