Challenge
As a leader in data and AI innovation, Databricks' rapid global expansion brought growing pains in expense management. Fragmented systems across international offices led to inconsistent processes, while finance teams had limited visibility into global spending patterns. Employees faced frustrating delays in reimbursements, especially for international expenses. They also had no way to implement controls on specific items such as software purchases, marketing expenses for events and team-building activities.
Databricks needed a solution that could keep pace with their growth and match their commitment to cutting-edge technology and data-driven decision-making. The ideal system would need to handle multiple currencies, streamline approvals, and provide robust analytics capabilities.
Emburse solution
Emburse provided Databricks with a unified, AI-powered expense management platform that delivered on multiple fronts. The solution brought global standardization, offering a single system for all offices that supported multiple currencies and local tax requirements. Intelligent automation, powered by AI-driven receipt matching and policy checking, significantly reduced manual work and improved accuracy.
Real-time insights became a reality with advanced analytics and reporting tools, giving finance teams full visibility into spending trends. The system allowed Databricks to create and implement customized business rules and modify expense forms to meet various departmental needs. This flexibility, combined with a streamlined submission process, significantly improved the experience for both employees submitting expenses and finance team members processing them. The real-time processing capabilities notably reduced reimbursement times, particularly for international transactions.
“”The ability to create reports as per request, per need, on ad hoc basis, or for very specific criteria without having to cleanse the report has been beyond immeasurable.
Amy Nah
Sr. Expense Specialist
Databricks
Result
Download the full case study to learn how Databricks transformed their global expense management with Emburse, achieving:
- Reduced international reimbursement time from 27 days to 4.5 days
- 70% decrease in manual work, saving four full-time positions
- $1.2 million saved on US guest meals by correcting meal limits
- Enhanced real-time reporting and analytics across business units