Upgrade Your Expense Management Without Ditching Your Corporate Card

March 5, 2025

•

5 min read

Summary

Let’s be real—expense management is a headache. Traditional methods mean chasing receipts, waiting on approvals, and scrambling to reconcile everything at the end of the month. It’s inefficient, frustrating, and eats up valuable time. That’s where Emburse Spend comes in. It’s a modern expense management platform that streamlines everything from approvals to reimbursements while allowing you to keep your existing corporate card program. Eliminate the hassle and enjoy a smarter, faster way to track and manage spending.

    The Problem: Expense Management Shouldn’t Be This Hard

    If you’re still using outdated expense processes like spreadsheets, you probably deal with:

    • Employees waiting until the end of the month to submit expense reports
    • Manually having to check every transaction within a report to meet your policy
    • Employees losing receipts or you having to send constant reminders
    • Employees paying for company expenses out of pocket and waiting weeks to be reimbursed
    • Finance teams lacking any real-time visibility into spending

    Sound familiar? Ditch those spreadsheets. Better solutions are available.

    The Solution: Modernize Your Expense Management System

    Here’s what makes Emburse Spend different:

    1. Keep Your Existing Corporate Card

    Are you already using a corporate card program that you love? Perhaps you like the perks or have a long-standing relationship with your bank who knows your financials deeply. Great. Emburse Spend works with the cards you already have, so there’s no need to switch card programs or disrupt your workflow.

    Instead, it enhances your current card program by:

    • Automatically reconcile card transactions by prompting employees to submit receipts when they spend and automatically match said receipts
    • Enhanced visibility with a single dashboard to view your card program and transactions
    • Greater card management with your current card program, including issuing virtual cards with built-in rules (which are limited to Silicon Valley Bank, AMEX, and Emburse Cards)

    The result? Fewer headaches for your finance team and a better experience for employees.

    2. Transaction Based Expense Submission and Approval

    Why wait until the end of the month to bundle expenses together in a report?

    Imagine an employee submitting an expense report at the end of the month with transactions that include a flight for an upcoming conference, office supplies, a subscription for Notion, and a client dinner.

    This forces the employee to spend time collecting receipts from the past 30 days, review credit card transaction history at the end of the month, and wait for approval – which further increases the burden on everyone required to approve expenses and address policy compliance.

    If one item is out of policy or missing, the entire expense report has to be resubmitted again – extending review, approval, and reconciliation. It’s a vicious cycle.

    Instead, with Emburse Spend, each transaction is treated individually. That means:

    • Flights only need to be approved by the travel manager
    • Office supplies are approved by the operations manager
    • Subscriptions are auto-approved if they are less than $30 and pre-budgeted

    This means team members can review 80% faster than traditional expense reports.

    With Emburse Spend, employees can:

    • Submit receipts instantly through the mobile app or email
    • Get real-time approvals instead of waiting weeks for sign-offs
    • Receive faster reimbursements, because delays frustrate everyone

    It’s an expense process that actually works in the moment—not just after the fact.

    3. No More Manual Policy Enforcement

    Tired of manually checking every expense for compliance? Emburse Spend does it for you.

    • Automatically enforce policies when expenses are submitted by flagging or blocking submission based on your company’s rules.
    • Auto-approve compliant expenses, so only exceptions need a manual review. For example, expenses by managers less than $25 are auto-approved.

    It’s like having an always-on finance assistant keeping everything in check.

    4. Seamless Integration with Your Existing Systems

    Emburse Spend doesn’t just work with your corporate cards—it also connects with the tools you already use to make accounting easier, such as:

    • QuickBooks
    • NetSuite
    • Sage Intacct
    • Xero

    No need for complicated workarounds or manual data entry. Everything flows together seamlessly.

    Built for SMBs—Fast, Simple, and No Consultants Required

    Unlike enterprise expense systems that require weeks of setup and an army of consultants, Emburse Spend is designed for small and medium-sized businesses.

    • Set up in as little as two hours with a simple step-by-step guide
    • No IT team needed—it’s easy enough for anyone to implement
    • Support when you need it through weekly webinars and dedicated experts

    It’s a system that works for you.

    Take Control of Your Business Spending—Without Switching Cards

    If you’re tired of clunky, outdated expense processes but don’t want to abandon your current corporate card program, Emburse Spend is the answer.

    • Keep your corporate cards
    • Eliminate manual expense tracking
    • Get real-time visibility and control
    • Save time and reduce errors

    It’s time to upgrade your expense management without the hassle of switching cards. Try Emburse Spend free for 30 days. Get started today.


    See all blogs